Policies


The Star Trek: New Frontier ("Service" or "We") collects and uses personal information solely for the purpose of providing an online collaborative writing environment. Where feasible, We collect personal information only with the knowledge and consent of the individual concerned ("Individual"), and, if the Individual notifies us that they wish to revoke their consent, We will make a best effort to remove all personal information related to the Individual from our Service.

This Privacy Policy, along with our Cookie Policy, Do Not Track Policy, and Your California Privacy Rights page, define in full how the Service collects, manages and processes an Individual's personal information, and is in addition to the jasoncollege24.com Privacy Policy, and Terms of Service Agreement. By using the Service, you automatically agree to these policies.

WHAT INFORMATION IS COLLECTED?

"Required Member Information": When an Individual signs up for the Service (becoming a "Member"), We collect the Member's name, age, email address, language and timezone.

"Optional Member Information": We allow a Member, at their discretion, to provide additional contact information, a geographic location, interests and a biography.

“Required User Information”: When an Individual uses the Contact form provided by the Service, We collect the User’s name, email address, and IP address.

"Access Logs": When an Individual visits the Service, We collect incidental personal information in the Service's logs including the Individual's IP address and user agent.

HOW IS INFORMATION COLLECTED?

Required Member Information and Optional Member Information are collected with an Individual's consent when the Individual signs up for the Service or edits their account within the Service. In order to participate in the Service, a Member must provide all Required Member Information. A Member may provide a pseudonym instead of their real name, if they do not wish to disclose their real name.

Required User Information is collected with an Individual’s consent, when the Individual provides feedback, or requests support via the the Contact form provided by the Service, and includes that User’s name, email address, and IP address. A User may provide a pseudonym instead of their real name if they do not wish to disclose their real name.

Access Logs are collected by our web server and web application when an Individual uses the Service.

WHY IS INFORMATION COLLECTED?

Required Member Information is collected in order to allow a Member to participate in the Service. A Member's name, email address and timezone are listed on their profile. A Member's email address will also be used to contact the Member and to send the Member story posts and other content directly related to the Service. A Member's age is only used to confirm the Member meets the legal requirements to participate in this Service.

Optional Member Information is collected in order to allow a Member to share more details about themselves to other Members of the service.

Required User Information is collected in the Contact form provided by the Service to help provide a quality feedback, and support experience. A User’s email address, and IP address are collected to help prevent fraudulent, or Inappropriate Use of the Site.

Access Logs are collected for diagnosing technical problems with our Service. In rare situations, We may also use Access Logs to ban an Individual found to be acting inappropriately with the Service, including, but not limited to, violating the rules of the Service, placing an undue burden on the Service or violating applicable laws ("Inappropriate Use").

WHERE YOUR INFORMATION WILL BE HELD

When we share your information, your information may be transferred outside the European Economic Area.

We store our information on cloud servers located in the USA or engage vendors which do not always have equivalent data protection laws to those applicable in Europe. The transfer of this information is therefore governed by a contract including standard contractual clauses (SCCs) approved by the European Commission. Wherever possible all data is retained within the European Economic Area to ensure compliance with all applicable data protection laws.

When you provide us with this information you are consenting that we may collect and use it in the way we’ve set out.

We will keep your information for as long as it is reasonably necessary. It will depend on factors such as whether you’ve still got an active account or have interacted with recent Members on applicable Sites. We will retain and use your registration information as necessary to comply with our legal obligations only.

We will only transfer data to jurisdictions outside the scope of the European General Data Protection Regulation (GDPR) where the appropriate safeguards set out in the GDPR are in place.

INFORMATION WE SHARE

There are certain circumstances where We may transfer your personal data to authorized and other third parties. Some examples of when your personal information is transferred to other third party organizations are as follows:

If We are required to by law, or under any regulatory code or practice we follow, or if We are asked by any public or regulatory authority.

Your personal data may be shared if it is made anonymous and aggregated, as in such circumstances the information will cease to be personal data.

A Member's name, email address, timezone and Optional Member Information are shared with other Members of the Service through the Member's user profile.

A Member's age may also be shared with any RPG fleet to which the Service belongs.

On the Contact Form provided by the Service, an Individual’s name, email address, and IP address are shared with the Service Administrators ("Admins"), and the jasoncollege24.com webmaster ("Host") to provide a quality feedback experience, and to help prevent Inappropriate Use of the Service.

Access Logs are generally not shared, although they may be shared with the Host to diagnose technical problems or when an Individual is reasonably believed to have committed Inappropriate Use of the Service.

The Service or the Host may share personal information with relevant law enforcement authorities as required to comply with applicable laws. The Service will notify the Individual, if permitted by applicable laws, when this occurs.

The Service will not share any personal information with any other parties, not covered in this Policy, or the Privacy Policy of the Host, without the Individual’s consent.

INFORMATION SECURITY

We care about your privacy, and We are committed to keeping your personal information safe. We’ve got physical, technical and administrative measures in place to prevent unauthorized access or use of your information and we ensure that we comply with our own internal security policies.

We protect all personal information using reasonable security safeguards against loss or theft, as well as unauthorized access, disclosure, copying, use or modification. We are committed to managing the Service in accordance with these principles in order to ensure that the confidentiality of personal information is protected and maintained.

We will also routinely refresh our information to ensure we keep it up-to-date.

Upon request from an Individual, we will make readily available information about our practices and policies relating to the management of personal data.

HOW LONG IS INFORMATION RETAINED?

Required Member Information and Optional Member Information is retained as long as the Individual remains a Member of the Service.

Access Logs are retained for up to 24 hours for security, and troubleshooting purposes only.

HOW CAN INFORMATION BE REMOVED?

Any Member may submit a request to jasoncollege24@gmail.com or chris@kd5ili.com or lif3ofpilot@gmail.com or clarkson@kd5ili.com, or via the Host's Contact & Feedback Form to have their account deleted and all Required Member Information and Optional Member Information removed from the Service. This will cause them to no longer be a Member.

The Service cannot ensure that other Members do not personally retain Required Member Information or Optional Member Information shared to these other Members through the Service as described in this Policy.

The Host routinely deletes all Access Logs, so an Individual does not need to request its removal explicitly.